5 Best Practices for Buying Technology for Employees

Buying technology for personal use can be exciting once you get past the price tag. Yet there are many factors to consider when investing in technology for employee use.

There are many digital tools available to improve the day-to-day way people do their jobs. Providing the right tech can increase productivity, streamline processes, and improve employee engagement. Yet determining which solutions are smartest for your team takes work.

Investing in a technology that doesn’t suit the needs of your staff can hurt your business:

Learning a new technology takes time away from other mission-critical tasks.
Employees resent the change when the tech further complicates their day.
Staff feel unheard and disrespected when asked to use digital tools that don’t help.
Disgruntled employees disengage, which hurts customer experience.
Employees look for an easier way to do their work and may change work environments as an answer.

Best practices for buying employee technology

Providing …

Are You Due? What to Do When You Get a Renewal Notice

Your business relies on any number of service providers. You’re likely contracting for domain names, website hosting, data backup, software licenses, to name just a few. And that’s only your online presence! So, when a renewal notice comes in, you might just forward it on or file it away for future reference. Here’s what you should be doing instead.

First, when you get a renewal notice, confirm that it’s legitimate. This is especially true of domain names. Your business’s domain name and expiration date are publicly available. Anyone could look them up and send you an invoice. Scammers do. They monitor expiring domain names and then send out emails or physical post cards telling you it’s time to renew. They are not doing this as a civic service!

Instead, they will be trying to get you to switch your domain services to a competitor or, worse, hoping you’ll pay your renewal …

6 Target Areas to Reduce IT Costs

Your business is always looking to reduce costs. Looking at the information technology budget line items is headache inducing. So much money spent in one area, and there’s so little you can do about it! But is that really true? IT expenses may not be as fixed as you think. Take a look at these target areas where you might reduce costs.

#1 Software

Your business likely pays to license software such as Microsoft Office 365 or Adobe Photoshop. Reviewing these software agreements, you can often find cost savings:

You may be able to renegotiate a subscription if the provider wants to move you onto to a new offering.
You may find that you are paying for software that your employees are no longer using. Maybe you can reduce or remove it.
Perhaps the pricing has changed, and there are now better plan options available.
There may be an open-source …

Are You Sick of Ongoing IT Issues?

Like a persistent cough or muscle strain that won’t go away, many IT issues prove ongoing. Every time they come back you think about getting an expert’s opinion. Then, the cough fades, you can walk freely again, or your computers are back up and running. You keep on going. Until the next time. If you’re sick of ongoing issues with your IT, look to a Managed Service Provider (MSP), like Safe Network Solutions, for help.

There are many IT ailments that can negatively impact your ability to do work. Let’s consider some of the particularly common ones, and why an MSP is the right prescription.

#1 Network and Internet issues.

Business is done online these days. Not being able to connect to the network and slow connections are frustrating. Without the Internet, how can you do your job? You can’t even check and send emails! Let alone access team documents or enter …

Why Your Small Business Needs VoIP

Why would a small business need VoIP? Not just another acronym to learn, Voice over Internet Protocol (VoIP) offers many advantages for small business. Especially SMBs that want to run with the enterprise-sized companies.

Basically, VoIP turns voice conversation into data packets sent between the two network points. Don’t worry, the person you’re calling doesn’t need to be on VoIP. The technology turns the data back into analog at the receiving end if needed.

If you’ve been on Skype, you’ve experienced VoIP. With VoIP you use your broadband Internet connection to make and receive calls. Bypassing traditional or mobile phones, VoIP users avoid long-distance or extra minute charges.

Beyond long distance savings, VoIP setups often include features such as voicemail and call forwarding, at no extra charge. Other useful features could include call forwarding, voicemail transcription, and call recording.

Plus, there’s cost savings from reducing and consolidating communications infrastructure. Streamlining voice, data, and …

The Best Way to Buy New Computers

You’ve decided to buy a new computer for your business, perhaps even a whole set of computers. You can almost taste the excitement as you think about those sleek new machines and how much faster your employees will be able to do their work. There’s just one thing left to do: actually choose which ones. That’s where it gets tricky. Most people pop out to their local retail store and look at the display models, then get overwhelmed when the salesperson starts throwing words like CPU and RAM around. Unfortunately, that scenario almost always ends up with your business having the wrong computer. Here’s why, and what you should do instead.

Most retail salespeople are minimally trained: Unsurprisingly, salespeople are trained to sell! They may have an interest in computers and they’re certainly great at reading the words on the box to you, but that’s the limit of their expertise. …